HomeInfo100th Force Support SquadronPassport and Visa InformationPCSing to the UKUS Government Civilians and Dependents

US Government Civilians and Dependents

NOTE:The visa application process can be complicated and time consuming. You must read all instructions and make sure you fill out the application thoroughly. The process is also different if you are applying from outside the United Sates, so please pay special attention to all instructions below.

A UK visa, sometimes referred to as "entry stamp", "entry visa", "entry clearance", "entry clearance stamp", or "entry clearance visa" MUST be obtained from the UK and is required for DoD civilians,and their eligible family membersBEFORE PCSing to the UK. Failure to obtain a UK visa before arriving in the UK can result in denied entry or deportation. DO NOT PCS to the UK without a US no-fee passport and a UK visa.

A UK visa is required for stays longer than six months. A UK visa is not required for stays of less than six months.

DoD civilians and eligible family members of DoD civilians require a U.S. no-fee passport. A U.S. no-fee passport can be obtained with the aid of the nearest military installation passport office.

Although not required, it is recommended for DoD civilians and their eligible family membersto obtain a US tourist passport in addition to the no-fee passport.

DoD civilians,and their eligible family membersrequire biometric screening. During your biometrics appointment, your photograph will be taken along with your fingerprints.
*The UK visa application website is experiencing some technical difficulties. If you receive an error message when creating an application for a minor, change the minor's birth year to a year that makes the minor over the age of 18. Once the account is accepted and created, you MUST change the birthday in the application to the correct birthday. *

To apply for a UK visa use the procedures below. Depending on the application location, processing can take three (3) to six (6) weeks.

 (1) Visit https://www.gov.uk/apply-uk-visa and click the "Create an Account" link. On the following page, provide the necessary information and choose a password. An e-mail will be sent to the address provided to complete the application. It is best to use a personal e-mail as .mil firewalls block the e-mail. Additionally, this will increase the ability to be contacted during time in transit. If an e-mail is not received within a few minutes, check the "junk" box.

(2) Once logged onto the site, select either “Apply For Myself” or “Apply for Someone Else” from the “My Applications” page.

(3) Provide information as required.

(4) For “Reason for Visit” choose “Work".

(5) For "Visa Type" choose "Non Points-Based Working visas".

(6) For "Visa Sub Type" choose “Dependents more than six (6) months” and then click "Create Application".
(a) **This category prompts Biometrics and the correct fees. Once form is printed, in BIG and BOLD lettering, handwrite one of the following categories at the top of the front page: “DOD CIVILIAN COMPONENT EMPLOYEE”, or “DOD CIVILIAN COMPONENT DEPENDENT”.**

(7) Click on “Go to Application” and provide required information for the next few pages.

(8) For “How long do the traveler intend to stay in the UK?” enter “60 months”. This is NOT an indication of member’s tour length. It merely indicates the application is for a five (5) year visa.

(9) If asked for “Date of Departure” enter RNLTD + 60 Months (ex. 31 Jul 2014 + 60 months = 31 Jul 2019).

(10) A separate online application and fee payment must be made for each eligible member regardless of age. Pay the application fee for each application using a credit card (Visa or MasterCard only). It must be paid online.

(11) Schedule a biometrics appointment using the link on “My Applications” page.

(12) Depending upon the current format of the on-line visa application, a new webpage should open about the Immigration Health Surcharge. US Government civilian employees and dependents (eligible family members) are exempt from this new surcharge. Travelers must still step through the on-line Immigration Health Surcharge application process to obtain an IHS reference number. This number is required to complete the visa application. The traveler will likely be promoted to click on the link: https://www.gov.uk/healthcare-immigration-application, then click “Next”. A new page opens and then under the section “When you’ll need an IHS reference number” click the link: https://www.gov.uk/healthcare-immigration-application/pay. Another page opens and click “Pay Now”. Travelers will be required to register by providing a username, name, e-mail address and password. Even though exempt from the surcharge, the applicant will need to select the appropriate category from a drop down menu in order to obtain an IHS reference number for the visa application. For the DoD civilian employee, the category should be “relevant civilian employee”. For their dependents (eligible family members), the category will be “dependant of relevant civilian employee”.

(13) Submit the visa application(s) online, then print the application(s) for mailing or submitting in person. Whether mailing or submitting the application in person will depend on the country where applying from. Ensure a hard copy of the application is kept for travelers records.

(14) Complete biometrics on the scheduled appointment date and time.

(15) When mailing or submitting in person, provide the following items with the application(s). Failure to submit the required items will result in extensive delays in the processing of UK visa applications.
(a) Printed application form(s). Cross out the “Visa Sub Type” then write-in one of the following categories as it applies to the applicant: “DOD CIVILIAN COMPONENT EMPLOYEE”, “DOD CIVILIAN COMPONENT DEPENDENT”, “DOD CONTRACTOR” or “DOD CONTRACTOR DEPENDENT". Remember to also write this on the top of the front page.

(b) A Valid US no-fee passport is required for each application. The UK can only issue one (1) visa per individual, so applicants should only submit one (1) type of passport with each application. If submitting a tourist passport and a no-fee passport for the same application, the UK will have to determine in which passport to place the visa. This will delay the process.

(c) One (1) passport sized photograph per applicant, taken against a light background and printed on professional photographic paper. Do not use homemade printouts.

(d) Biometrics appointment confirmation receipt.

(e) Cover letter that includes a point of contact (with phone number and email address), member’s name, relationship of dependents travelling, arrival date, duration of stay in UK, UK assignment location, and address indicating where the passport/visa will be mailed.

(f) Orders naming traveler(s) as dependent(s). US Navy personnel use Transportation Authorization - DD Form 884.
(i) Highlight assignment location, arrival date, tour length, dependent names, and dependent birthdates.

(ii) Highlight remark stating that the member will request a 60 month UK visa.

(g) For dependents, include legible copies of Birth Certificate(s) for dependent children and Marriage/Civil Partnership Certificate for spouses/partners. (Some Visa Application Centers require originals).

(h) If children are from a separate relationship, include a NOTARIZED letter from the other biological parent granting permission to travel to the UK. It must demonstrate that the non-custodial parent is aware the child will be in the UK for the duration of the assignment. Submit a court order if parent has sole custody. Where no father is listed on the birth certificate, the mother of the child is assumed to have sole custody and no further documents are necessary.

(i) For DoD Civilians ONLY: If the children are over 18, include a letter explaining why the children are still part of the family unit and what they will do in the UK. This should include student status, employment status, who is financially responsible for the dependent, any special needs or disabilities that exist, and activities to be undertaken in the UK. In depth evidence of current personal circumstances is required and applicants can expect to be interviewed by phone by the assessing officer. These applications can take an additional six (6) or more weeks to process.

(j) DO NOT send copies of US passport applications.

(16) If applying from WITHIN the United States (e.g. CONUS, Alaska, Hawaii, US Territories such as Guam and Puerto Rico) select “By Mail” as the submission method. A fully pre-paid return shipping envelope (UPS only) MUST be provided for the US passport and original documents to be returned. Obtaining a tracking number is highly recommended. The British authorities will ship to US addresses only. If an APO address is used, ensure the carrier can deliver to APO addresses. Submit hardcopies to the address listed on the visa application website.

(17) If applying from OUTSIDE the United States, it is best to visit the local military passport office for further instructions as the applications are the same, but the submission procedures may be different depending on the country from which PCSing.
(a) For further information about the application process from overseas countries, visit https://www.gov.uk/find-a-visa-application-centre.

Note 1: US military, DoD civilians and eligible family members (i.e., command sponsored and on the travel orders) of both US military and DoD civilians are exempt from Health Care Surcharge. DoD sponsored contractors are not exempt and must pay the Health Care Surcharge.
Note 2: TB Testing - Residents of the many countries, including Republic of Korea (South), are required to obtain a TB chest x-ray test if staying more than six (6) months in the UK. See special instructions for residents of South Korea. For a complete list of countries that require TB testing, refer to the UK Home Office web site: https://www.gov.uk/tb-test-visa/countries-where-you-need-a-tb-test-to-enter-the-uk. US military personnel are exempt from the TB test requirement. However, DoD civilian, eligible family members, DoD contractors and other personnel residing (i.e. living) in countries noted on the web site are NOT exempt and require a TB chest x-ray. The web site lists the approved testing sites in each country. US military medical TB test results will be accepted by the UK government as well. Visa application must include a certificate indicating they are TB free.

d. UK Biometric Data Requirements: DoD civilians and eligible family members of DoD civilians are required to provide biometric data as part of the UK visa application.
(1) WITHIN the United States, biometric data collection is accomplished at any of the United States Citizenship and Immigration Services (USCIS) Application Support Center (ASC) locations throughout the United States. During the online visa application process, applicants are directed to a biometric scheduling website. Once an appointment is scheduled, applicants must visit the USCIS ASC where fingerscans and digital photographs will be taken.

(2) OUTSIDE the United States, biometric data collection is accomplished at various locations based on the country applying from. For further information about the application process from overseas countries, visit https://www.gov.uk/find-a-visa-application-centre.

(3) Fingerscans will be collected from each applicant with an electronic scanner. No ink, liquid or chemical will be used. Ensure fingertips are free from decorations (e.g. henna tattoos), cuts, abrasions, or other markings.

(4) Photographs will be taken with a digital camera. Ensure facial cuts and bruises have healed or disappeared prior to the appointment, and understand photographs will not be taken if the applicant’s face is concealed in any way (e.g. head coverings that cover part of the face, dark glasses, or face or neck coverings.

e.DoD civilians and eligible family members will be issued a limited duration visa vignette in their passport. The visa will be valid for 30 days commencing on the date indicated for travel to the UK. If travel is delayed beyond 30 days, a new visa application is required. During the visa application, travelers must provide a UK post code in order to designate the nearest Royal Mail post office to collect the BRP. This will normally be the UK post code for the traveler's base. Upon arrival in the UK, the BRP must be collected within ten (10) days at the designated UK Royal Mail post office. The UK will send the traveler a letter telling them where to collect the BRP. For ease of reference for UK post codes, see the following lists:
(1) US military installations in the UK:
(a) RAF Alconbury: PE28 4DE

(b) RAF Croughton: NN13 5NQ

(c) RAF Fairford: GL7 4HE

(d) RAF Lakenheath: IP27 9PN

(e) RAF Menwith Hill: HG3 2RF

(f) RAF Mildenhall: IP28 8NF

(g) RAF Molesworth: PE28 0QB

(2) Select UK military installations:
(a) RAF College Cranwell: NG34 8HB